Justice Administrative Commission

You have a new hire employee and you are not sure what documents are needed to add the employee to payroll in a timely manner. Hopefully, the following checklist will answer any questions you may have and make the process easy for everyone involved.

• Fillable Employment Authorization Form - For use starting July 13, 2021 

• Position description (if the position has to be reclassified)  REV. 11/14/2022

• Florida Retirement System Employee Certification Form  REV. 08/09/2022

• W-4 form - For use starting January 1, 2024 

• Social Security Card from the Social Security Administration

• Health Insurance Marketplace Notice (For your records only; please do not send to JAC.) - Updated 12/2023 

• OPS APPOINTMENT - REV. 03/10/22 

• Passwords in People First FAQs - REV. 7/1/20 

If you have an OPS employee moving into a FTE position, the following documents will be needed to process.

• Employment Authorization

• Position description (if the position has to be reclassified)  REV. 11/14/2022

• Florida Retirement System Employee Certification Form  REV. 08/09/2022

• W-4 form  (if any changes have occurred since OPS hire date.)

Email the complete packet to payrollgroup@justiceadmin.org.